1. Definitions of Business Letters
Business letter is a letter used by people or entities that conduct business activities such as trade, industry, and business services. For example, the letter order, letter of offer and others.
Business letter is a letter used by people or entities that conduct business activities such as trade, industry, and business services. For example, the letter order, letter of offer and others.
2. Type of Business Letters
A) Business Announcement.
Sometimes in the business world needed an official announcement is related to the company itself. There is a law that states that some business announcements, such as the dissolution of a PT, calling shareholder meetings, the establishment of PT, etc. must be announced at least 5 national mass media.
B) Decree of Permanent Staffing
Official correspondence scope is very broad, and quite complex. Chronology of bureaucracy requires official letter of good, because this office letter that will be legal evidence for any actions taken in a government organization or a private company. Including Sample Decree Permanent Staffing, we must also understand how to make it.
C) Letter of Agreement chartering
You want to be a homemaker? Do not forget the legal aspect, always prepare a detailed letter chartering agreement and detail, to facilitate you in case of unwanted things in the future.
D) Establishing Permit Company
Official correspondence scope is very broad, and quite complex. Chronology of bureaucracy requires official letter of good, because this office letter that will be legal evidence for any actions taken in a government organization or a private company. Including Sample Letter Company permit, we must also understand how to make it.
E) Proof of Receipt of Goods
As the recipient of the goods in a business transaction, we are like a letter of receipt of goods, which can be used party shippers as evidence that we have received the goods, and we check in accordance with prior approval.
F) Certificate of Domicile of the Company
For some purposes the company sometimes we need to show SKD, or a Certificate of Domicile. SKD is useful to prove that indeed we are domiciled companies as we put.
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3. Parts of Business Letters
1. Letter head
To make it easier to know the name and address of the office / organization or other information about the agency, organization or agency that sent the letter. Usually masthead compiled and printed in attractive form, and consists of:
a. Major office agency, organization or institution;
b. Full address;
c. Telephone number (if any), facsimile (if any)
d. Mailbox number or postal drum (if any)
e. Name and address of wire telex number (if any)
f. Moto (if any)
g. E-mail, website (if any)
h. Kind of business
i. Name and address of the branch office (if any)
j. Major bankers (for reference)
k. Emblem or symbol (logo) of the organization or institution concerned.
l. Head of private letters to be made freely according to the image of the owner of the company, but there is provision for a separate government agencies.
2. Date of Letter
If the existing masthead, then write the date does not have to be preceded by the name of the place / city. Date, month, and year written in full.
3. Letter Number.
Each letter should be given out official numbers, which are usually called verbal numbers (sequential). Specific code numbers and letters on official letter is useful for:
a. Easy setup and storage as an archive
b. Facilitate the appointment at that time held a correspondence relationship
c. Facilitate the search for the letter back when letters needed
d. Facilitate the filing officer in classifying (classify) mail storage
e. Knowing the amount of outgoing mail in a given period
Sample letter number
105/Dir - MS/X/2012
information,
105: Serial Number of outgoing mail
Dir - MS: Director of PT Mandiri Sejahtera (code)
X: In October
2012: Year 2012
4. Attachment
The letter, attaching something such as receipts or copies, in the mail should be written the word 'attachment', which followed the attached number. For example, attachment: 2 (two) copies or one (1) file. For a business letter there are 2 ways: a. under number b. or at the bottom left
5. Or subject matter
Should at any official letter, official letters both public and private (business), always included the subject or essence of the letter. In a letter to government offices, writing the word "thing" or "Subject" are included under the word "Appendix" vertically, with a record date of the letter should not be passed. Writing about there are 3 ways:
a. Before writing the address in
b. Having finished writing the address in
c. After greeting
6. Addressee
In a letter written the address, the address outside (in an envelope) must be the same as the address (the address) There are two ways of writing the name of the target audience;
a. With the word "Brother, Father, Mother"
b. However, if the sender of the letter would be officially called the office, rank, or an academic degree for recipients, in front of the name does not need to be fixed designation preceded Father, Mother, Brother.
Post Office advised in writing at the address on the envelope should be clearly and completely by ZIP Code in order to facilitate the delivery of mail. Example write address:
a. Address directed to individuals
Example:
Designation. Mother. Goddess Sukmasari, S.E.
General Suprapto Road 96
Bandar Lampung 35 157
b. Address addressed to the name of his post
Example:
Designation. Director of PT Mandiri Sejahtera
Jalan Jakarta Orchid Kingdom 307 13 465
c. Writing addresses by using u.p.
Example:
Designation. Directors of Bank Central Asia
u.p. Mrs. Ani Suwarsi, S.E., M.B.A
Director of Rural Plaza BCA,
Lt. XXI Cassablanca road Jakarta 121 12 103
7. Greeting
"Greeting" or salutasi is a sign of respect authors before starting talks. But for a formal letter / offices typically do not need to be given the greeting. Commercial greeting on the letter is commonly used words: With respect, you ........ Dear, Dear Mr .........,
Greeting for personal correspondence / general usually influenced by local customs or religious affiliation. For example: Assalamualaikum wr.wb. Yours sincerely,
8. Contents Letter (body of the letter)
The letter also called the body of the letter consists of the opening paragraph, and the paragraph cover letter.
a. Alinea Opener
An introduction to the actual contents of the letter in order to attract the attention of the reader to the subject of the letter.
Examples of the opening paragraph in the letter is a notice, statement, demand, or report:
1. We hereby inform you that ......
2. Herewith we attach .....
3. We invite .....
4. In accordance with the notice ....
5. With great regret we inform you that .....
6. Let us report
7. Connecting our letter dated ... No.. ...
People often confuse the use of the word "joint" and "with it" in writing. The word "joint" is used only when there is something on the letter included or attached. Examples of the opening paragraph in the letter of reply:
1. Referring to your letter dated ...... No.. ...
2. Discussing your letter dated ..... No. ...
3. You meet the demand in a letter dated ...... No.. ...
4. Pay attention to your letter dated ... No. ...
5. Your letter dated .... No. .... we have received well. In connection with that ......
b. Contents Letter
Fill or principal actual letter contains something told, reportedly, asked, requested or other things presented to the recipients of the letter sender. To avoid misinterpretations and for efficiency, the letter should be brief, clear, concise and respectful. Avoid writing long sentences and long-winded. The sentence in the letter must meet the standard rules of the Indonesian language. For example, do not let a sentence without a subject or just consisted of the testimony where it (read the terms of good letters).
c. Closing Paragraph
Concludes and serves as a key or confirmation letter. In the closing paragraph usually contains expectations or sending a thank you letter to the recipients of the letter and the talk is finished. Example:
1. Top your attention, we thank you.
2. We hope our cooperation yielded good results and continue to grow, thanks.
3. While waiting for further news, we thank you.
4. So our report, hopefully got your attention.
5. We hope the terkabulnya this petition and for that we thank you.
9. The letter (body of the letter)
Regards cover functions is to show respect and familiarity senders to recipients. Example:
a. Sincerely,
b. Our greetings,
c. Regards,
In a letter to government offices not included covering greeting but just mention the name of the position or office, then include the name under the signature bright. Today, under the name of light also written Employee Identification Number (NIP).
Example:
Mahathir Muhammad
NIP. 160081022
Head of Personnel
10/11. Signature and Name Light Responsible Mail
The letter, signed by an officer who has the right or by another person on behalf of the authorities is legitimate. Instead yangg letter signed by unauthorized persons deemed invalid and of no effect. Under the name of light, for a formal letter / offices always included NIP. Useful to know the identity of each organizational unit of the department.
12. Responsible Position Letter
For securities usually trade under the name of the person in charge of the light of the letter included the position of the person in charge. Inclusion of these responsible positions in addition to knowing which part of the letter was issued, as well as to indicate the weight and authority of the letter.
13. Copy
Copies (cc = carbon copy or a copy ;) letters sent to multiple agencies or other parties that have anything to do with the letter in question. Copy to:
1. Head of Education Lampung Province
2. Lampung Governor
3. Bandar Lampung Mayor
4. Archives
Or cc.: 1. 2.
14. Initials
Initials or abbreviations are usually taken first letter of the name of the letter authors and typists draft letter. Usually it is only used on commercial mail. Useful to know who the drafter of the letter and who will be the typist, so if there is some mistake in the future, it is easy to take care of it.
4. Styles of Business Letters
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